Introduction

Protecting the privacy and the confidentiality of personal information over the Internet, on the telephone, or through our offices – has always been fundamental to the way the Nova Scotia Chambers of Commerce of Commerce conducts its affairs. the Nova Scotia Chambers of Commerce operates on the basis of a Privacy Policy and related procedures that guide the handling of the personal information collected. This privacy statement has been created to demonstrate the Nova Scotia Chambers of Commerce’s firm commitment to protecting the privacy of its members, partners and potential Web site visitors. This policy and related procedures are consistent with the Canadian Standards Association Model Code for the Protection of Personal Information (herein "CSA Model Code) and applicable privacy legislation.

Privacy Statement

This policy deals only with personal information handled by the Nova Scotia Chambers of Commerce of Commerce. Personal information is information about an indentifiable individual, excluding business contact information. The following explains how the Nova Scotia Chambers of Commerce handles personal information. The Nova Scotia Chambers of Commerce reserves the right to change this policy and it may be updated periodically. These changes may affect the use of personal information. Accordingly, please check for changes regularly.

Any questions about the Nova Scotia Chambers of Commerce’s handling of personal information should be directed to the Privacy Officer. In cases where the question concerns an access request, individuals must follow the request process described under Accuracy of and Access to Personal Information Collected.

Purposes for Collection, Use and Disclosure of Personal Information

The purpose for which the Nova Scotia Chambers of Commerce collects personal information will be identified at or before the time the information is collected. Personal information may be collected for such purposes as:

• administering Nova Scotia Chambers of Commerce membership and providing member services;
• registering for Nova Scotia Chambers of Commerce events, for example the Annual General Meeting;
• purchasing various products or services including document certification, or publications; and
• processing and administering the above or other purposes as necessary.

The Nova Scotia Chambers of Commerce will not use personal information for any other purpose than identified at or before the time of collection.

Member Services

The Nova Scotia Chambers of Commerce may collect employee contact information from its members in order to:

• send out newsletters and other relevant information
• inform members of upcoming Canadian Chamber events
• send out invoices and otherwise administer Canadian Chamber membership

This contact information is voluntarily provided by Canadian Chamber members. Members may, at any time, be taken off of Nova Scotia Chambers of Commerce mailing lists at their request.

Consent

The Nova Scotia Chambers of Commerce seeks consent for all personal information it collects, uses and discloses through information provided to individuals prior to collection, or at the time of collection. For information which is considered to be more sensitive, for example credit card numbers, the Nova Scotia Chambers of Commerce will ask for a signature as a sign of consent.

If information is voluntarily provided, this is interpreted as consent to the collection, use and disclosure of personally identifiable information as described in this Privacy Policy. As required by the CSA Model Code, the Nova Scotia Chambers of Commerce will not use personal information for any purpose other than that for which consent has been provided. Should the Nova Scotia Chambers of Commerce require use of personal information for a new purpose, consent will be sought for that new use.

Limits for Collecting, Using, Disclosing and Keeping Personal Information

The Nova Scotia Chambers of Commerce does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for the Nova Scotia Chambers of Commerce to proceed with a request for information, or provide a product or service; for example in cases of membership or feedback forms. In such cases, the Nova Scotia Chambers of Commerce will describe the information required. In all such cases, the Nova Scotia Chambers of Commerce limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. The Nova Scotia Chambers of Commerce collects only information that is voluntarily provided by the individual and undertakes that such information will be kept strictly confidential.

The Nova Scotia Chambers of Commerce may disclose personal information collected by it without the knowledge or consent of the individual, for example to its lawyers; for purposes relating to an investigation under, the enforcement of or the administration of a law or where required by law to disclose the information. the Nova Scotia Chambers of Commerce will not use or disclose personal information without the knowledge or consent of the individual except as authorized by applicable law.

The Nova Scotia Chambers of Commerce retains personal information only as long as is necessary to provide the individual with the requested product, service or information. For example, if personal information is given to register for an event, the personal information will only be used for this event and will then be deleted or destroyed.

The Nova Scotia Chambers of Commerce does not sell or trade any personal information with third parties. Information may be transferred to third parties where information processing is outsourced by the Nova Scotia Chambers of Commerce in the course of its activities or administrative procedures in specific cases. Where personal information is transferred to a service provider for processing, the Nova Scotia Chambers of Commerce requires service providers to respect this Privacy Policy. Service providers are restricted from using or disclosing personal information transferred to them for any purpose other than the provision of services to the Chamber.

Any personal information that the Nova Scotia Chambers of Commerce retains is kept in such a manner as to ensure its security and confidentiality at all times.

Use of the Nova Scotia Chambers of Commerce Web Site

The Nova Scotia Chambers of Commerce of Commerce believes that online privacy is important to the success of the Internet and electronic commerce in general and is strongly committed to each visitor’s right to privacy. This statement sets forth the Chamber’s Privacy Policy for its Web site and describes the practices that the Nova Scotia Chambers of Commerce follows in respect to the privacy of the users of this site. By accessing and using materials from this Web site or sending or posting materials to it, you (the "user") agrees to the terms of this privacy commitment and to our practices to collect, use or disclose personal information.

This Privacy Statement may be updated periodically to reflect enhancements to the Nova Scotia Chambers of Commerce Web site that may affect the use of personal information. Accordingly, please check back periodically.

Information on this Web Site

Information which includes all facts, data and other information, collectively the "Information" in the pages of this Web site is of a general nature, is intended only for informational purposes, is subject to change without notice, and is not intended to be relied on by visitors as binding legal advice on any particular matter.

Individual information provided to the Nova Scotia Chambers of Commerce to gain access to any feature of this Web site will not be sold or made available to any third party, except where information processing is outsourced by the Nova Scotia Chambers of Commerce in the course of its regular administrative procedures.

Accuracy of the Information on this Web Site

The information is believed to be accurate, complete and current when posted, but the Nova Scotia Chambers of Commerce cannot guarantee that it will remain accurate or complete or that it will be current at all times.

The Nova Scotia Chambers of Commerce is not responsible for direct, indirect, special or consequential damages, regardless of the cause, arising out the use of this Web site.

Accuracy of Information on Linked Web Sites

Through the links to other sites found on the Nova Scotia Chambers of Commerce’s Web site, the user may enter domains that are beyond the boundaries of the Nova Scotia Chambers of Commerce and, once there, the Nova Scotia Chambers of Commerce is not responsible for the privacy practices or the content of these Web sites. the Nova Scotia Chambers of Commerce has no control over the accuracy, completeness or relevance of the information on these sites and provides links to these sites solely for the information and convenience of visitors to our Web site.